How to make an order form in Google Forms

The steps below follow Google's own help pages for Forms on a computer, checked in November 2026.

1. Create the form

Go to forms.google.com and click Blank form. You can also start from Google Drive (New → Google Forms) or from a spreadsheet in Google Sheets (Tools → Create a new form). A form made from Sheets saves its responses to a new sheet in that spreadsheet, which is handy for orders.

Name the form, for example "Order form: weekend bakes", and use the description under the title for the essentials: when orders close, when you deliver and how people pay.

2. Add your products

Google Forms has no product or price field, so each product is a question. Two layouts work well:

• One question per product. Use a Dropdown or Multiple choice question with quantities as the answers: 0, 1, 2, 3. Put the price in the question title ("Sourdough loaf, $6") and the details in the question's Description (click More, then Description).
• One grid for everything. A Multiple choice grid lets you add products as rows and quantities as columns. Responders choose one answer per row, so each product gets one quantity.

For sizes or flavours, add a Multiple choice question under the product, or a Checkboxes question if people can pick more than one. You can add an image to a question, or to an answer in multiple choice and checkbox questions, so people can see what they're ordering.

Group products with sections (Add section) to keep a long form readable. Google allows up to 300 pieces of content and 75 sections per form.

3. Ask for contact and delivery details

Add Short answer questions for the buyer's name and phone number, and turn Required on for each. To catch typos, open Response validation (More, then Response validation):

• for an email address, choose Text and the email format rule;
• for a phone number, use a Regular expression. Google's own example, [0-9]{10}, matches a 10-digit number; change it to suit your country.

Then add a Multiple choice question for delivery or pickup, a Paragraph question for the address, and a Date question for when they need the order.

4. Publish and share it

Open Settings to change the confirmation message buyers see after they submit, for example "Thanks! We'll text you to confirm and tell you how to pay."

Click Publish. Under General access you choose who can respond, such as anyone with the link. Then share the link by email or social media, or embed the form on your website.

5. Get orders as they come in

Open the Responses tab to see a summary or each order on its own. Three settings matter most for orders:

• Link to Sheets puts every order in a spreadsheet, where you can add a column for the total and one for whether it's paid.
• Get email notifications for new responses (Responses, then More) emails you for each order.
• Download responses (.csv) exports everything at once.

To stop orders, turn off Accepting responses, or set a close date or a maximum number of responses. Buyers then see a "no longer accepting responses" message, which you can change.

What Google Forms doesn't do for orders

Forms is built for surveys and quizzes, so a few things are up to you:

• Totals. The buyer doesn't see a running total, and you add the prices up yourself in the sheet.
• Order numbers and receipts. There's no numbered order, and the buyer only gets your confirmation message unless you send something yourself.
• Prices in one place. A price change means editing every question that mentions it.

If you'd rather have those, a Liite page puts your products, with their photos and prices, above an order form that works out the total. Each order gets a number and a receipt page, and lands in one list you can export. See order form for how it works, or the bakery order form and food order form for worked examples. Like Google Forms, it doesn't take payments: you confirm the order and agree payment with the buyer.