Estimate template
This estimate template gives a rough price for a sample painting job, with labour and materials as separate lines. Edit the figures and download it as a PDF; it's headed "Estimate" so your customer knows the price can change.
Free, no sign-up. Made with our free invoice generator, which runs in your browser.
What's included
- The heading "Estimate", an estimate number and today's date
- Labour and materials on separate lines, each marked as estimated
- Hours times an hourly rate for the labour, with the total worked out for you
- A note that explains the price may change and when you'll check with the customer first
- A date 30 days on, after which you'd look at the figures again
- A PDF download made in your browser
How to change it
- Put in your business details and your customer's job address.
- Change the estimated hours, your rate and the materials. Add a line for anything else the job needs.
- Edit the note to say how you'll handle the cost going up, for example a limit you won't pass without asking.
- If you can price the job exactly, change the heading to "Quote" and say the price is fixed.
Questions
What's the difference between an estimate and a quote?
Citizens Advice puts it simply: a quote is a fixed price, and an estimate is a rough guess, so the final bill can be higher. Use an estimate when you can't know the full job until you start, and a quote when you can price it exactly.
Is an estimate binding?
No. An estimate isn't a fixed price, so the final cost can differ. Say in the notes how far the cost could move and that you'll ask before going over it, so there's no dispute later. This is general information, not legal advice.
How do I work out an estimate?
Measure the job, list the materials with their prices, estimate the hours and multiply by your rate. Add a line for anything you can't see yet, such as repairs behind old paint, and keep the estimate number so the invoice can refer to it.