Invoice template with terms and conditions
This invoice has four short payment terms printed under the totals: when to pay, what to quote, late payment interest and how long the client has to query it. Edit the terms to match your contract, then download it.
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What's included
- A numbered terms and conditions block in the notes, printed on the PDF
- Payment due within 30 days of the invoice date
- A late payment line based on UK statutory interest for business-to-business debts
- A window for raising queries, so disputes come up early
- A sample UK sign maker's invoice in pounds, between two businesses
How to change it
- Change the payment days in term 1 and set the same number of days for the due date.
- Remove the interest line if you don't want to charge it, or replace it with the rate in your contract.
- Keep the terms short. Your full terms belong in your quote or contract; the invoice should only repeat what matters for payment.
Questions
What terms and conditions should go on an invoice?
The ones about payment: when it's due, how to pay, what to quote, and what happens if it's late. Longer terms about the work itself belong in the quote or contract the client agreed to before you started.
Can I charge interest on a late invoice in the UK?
GOV.UK says you can charge another business statutory interest of 8% plus the Bank of England base rate on a late payment, but not if your contract sets a different interest rate. You can also choose not to charge it.
When is payment due if I don't set terms?
In the UK, GOV.UK says that unless you agree a payment date, the customer must pay within 30 days of getting your invoice or the goods or service. Other countries have their own rules.