VAT invoice template
A VAT invoice from a Dutch designer to a German company, with every item on the European Commission's list for a full EU VAT invoice. As it's a cross-border service between businesses, VAT is 0 and the invoice says "reverse charge".
Free, no sign-up. Made with our free invoice generator, which runs in your browser.
What's included
- A unique sequential number and the date of issue
- Your full name, address and VAT number, and the customer's full name, address and VAT number
- A description and quantity of the services, with the unit price excluding VAT
- The date of supply, as it differs from the invoice date
- The VAT rate and amount (0 here) and the words "reverse charge"
How to change it
- For a sale in your own country, set your country's VAT rate on each line and delete the reverse charge note.
- Replace the sample VAT numbers. You can check an EU VAT number in the Commission's VIES service.
- Bill by quantity instead of hours: switch the units back to Quantity.
Questions
What must an EU VAT invoice include?
The European Commission lists: the date of issue, a unique sequential number, the supplier's and customer's full names and addresses, the supplier's VAT number, the customer's VAT number if they are liable for the tax, a description and quantity of the goods or services, the unit price excluding VAT, the date of supply if different, the VAT rate and amount, and a breakdown of VAT by rate or exemption.
When do I write "reverse charge" on an invoice?
When the customer is liable for the VAT instead of you, for example on many services to a business in another EU country. The Commission says the invoice must then carry the words "reverse charge". Check the rules for your supply.
Is this a UK VAT invoice?
No, this one follows the EU rules. For a UK VAT invoice, use the UK template, which follows HMRC's list.
Does each EU country have its own VAT invoice rules?
The VAT Directive sets the basic EU-wide rules, and some areas are left to each country. The Commission points to its Tax Information Communication database for each country's provisions.