VAT invoice template UK

A full UK VAT invoice between two VAT-registered businesses, with each detail HMRC's VAT Notice 700/21 lists. Change the business, customer and lines, and the VAT works itself out at 20%.

Use this template Start from a blank one

Free, no sign-up. Made with our free invoice generator, which runs in your browser.

Title

Charge by

QuantityHoursDays

VAT invoice number

Date

Due date

Currency

Tax name

From

Name

Address and contact

Address, email, phone: one per line.

VAT number (optional)

Logo (optional)

or drop it here. It never leaves your browser.

Bill to

Name

Address and contact

Address, email, phone: one per line.

VAT number (optional)

Items

£2,310.00

£255.00

£532.00

Discount

GBP%

Payment details

Bank account, UPI ID, PayPal or a payment link.

Notes

This sample isn't saved: download the PDF when it's ready. Open the plain invoice generator to keep your details in this browser. This is a free tool, not tax advice: check what your invoices must show where you are.

Subtotal: £3,097.00
VAT 20%: £619.40
Total: £3,716.40

What's included

A sequential invoice number, the invoice date and the time of supply (tax point)
Your name, address and VAT registration number, and the customer's name and address
A description, quantity and unit price on each line, with the VAT rate and the amount excluding VAT
The total excluding VAT, the VAT total in sterling, and the amount to pay
Sample VAT numbers marked (sample), for you to replace with real ones

How to change it

Replace the VAT numbers with yours and your customer's. Check a customer's number before you rely on it.
Change the tax point in the notes to the date of supply, if it's different from the invoice date.
Set a different VAT rate on any line that isn't at the standard rate. The invoice lists the VAT for each rate.
If you offer a discount for paying early, say what rate it is in the notes: HMRC asks for the rate of any cash discount offered.

Questions

What must a UK VAT invoice show?

HMRC's VAT Notice 700/21 lists: a sequential number, the time of supply, the date of issue, your name, address and VAT registration number, the customer's name and address, a description of the goods or services, the quantity, unit price, VAT rate and amount excluding VAT for each, the total excluding VAT, the rate of any cash discount offered, and the total VAT in sterling.

When do I have to issue a VAT invoice?

GOV.UK says you must use VAT invoices if you and your customer are both VAT registered.

What's the UK VAT rate?

GOV.UK gives the standard rate as 20%, which this template uses. Some goods and services have a reduced rate of 5% or a zero rate, so set each line to the rate that applies.

Can I issue a simplified VAT invoice?

HMRC allows a simplified invoice for supplies of £250 or less including VAT. It needs fewer details, and exempt supplies can't be on it. Above £250, issue a full VAT invoice like this one.