Email signature generator for companies
Set your brand colour and a layout, then fill in each person's name, role and contact details to give the whole team signatures that match. Each one is copied and pasted into that person's mail app.
Free, no sign-up. Runs in your browser. Nothing you type or upload is sent to us or stored.
At a glance
- Company-wide signatures in Microsoft 365
- An admin can add one signature to every outgoing email with a mail flow rule in the Exchange admin center. Microsoft calls these organisation-wide signatures disclaimers.
- Source: learn.microsoft.com, checked 2026-11
- Several signatures in Outlook
- Outlook can hold several signatures, for example internal and external, and add one to new emails, replies or forwards.
- Source: support.microsoft.com, checked 2026-11
- Gmail
- Each person adds theirs under Settings > See all settings > Signature, up to 10,000 characters.
- Source: support.google.com, checked 2026-11
- What this tool does
- One person's signature at a time, made in the browser. Nothing is saved, so keep your colour's hex code to reuse it.
Link your signature to your page
One link in your signature can hold everything else: your work, your booking link, your socials and a contact card people can save. Make it a Liite page at liite.co/yourname.
Email signature generator for companies: what to know
This page starts the email signature generator for this case. For every option and how to use it, see the email signature generator.
Giving a team matching signatures
Pick the layout and enter your brand colour as a hex code, such as #b45309. Write both down, then fill in one person's details, copy their signature and send it to them, or paste it into their mail app yourself. Change the details for the next person and repeat. Every signature comes out with the same structure, so the team looks consistent.
Keep the company name, website and colour identical on every signature, and let only the name, role, phone and email change. Add a logo by linking an image that's already on your website.
When you need central management instead
If you want signatures added automatically to every email, without anyone pasting anything, that's a job for your email admin. Microsoft 365 does it with mail flow rules, which add the text when the email is sent. This tool doesn't install signatures or manage them for you.
Questions
How do I create the same email signature for everyone in my company?
Set one layout and your brand colour here, then fill in each person's details and copy their signature. Everyone pastes theirs into their own mail app's signature settings.
Can it add the signature to everyone's email automatically?
No. Each person pastes their own. For automatic signatures on every email, an admin can set a mail flow rule in Microsoft 365 or a similar setting in your email service.
Can I add our company logo?
Yes. Put the https link to your logo, such as one on your website, in the Photo or logo URL field. The tool links to it; it doesn't upload or host it.